Remember this link can also be forwarded on to anyone and will work for them. Use this to share with anyone, inside or outside your company. This creates a link that anyone can use to access the document or folder, even if they're not logged in to Office 365 or OneDrive. You will need to contact your SharePoint administrator to ask for anonymous sharing to be enabled. If this link is greyed out, then anonymous sharing has been disabled for your tenancy or SharePoint site. To share a file anonymously select Anyone Don't worry about exactly what is displayed, just click on the box so you can configure sharing as you require. To do this click the top selection box, as highlightedĮxactly what is displayed in this selection box will depend on the defaults that have been configured for your SharePoint site. Select the file that you wanted to attach to an e-mail and send to someone.įirst you need to select what kind of sharing link you want to create. Once you've got the hang of the other methods you'll find this is basically the same. The process for using this option is very similar to the those above, and so no step-by-step instructions are provided for it below. Essentially you are just providing them with a helpful link to find the document. Use this if you just want to send a link to somebody who already has access. ![]() ![]() It does not change the permissions on the item. People with Existing Access - This creates a link that can be used by people who already have access to the document or folder. beyond the group of people who already have access to your SharePoint site), but means that the link will not work for anyone outside of the organisation. This makes it easy to share a file more widely within your organisation (i.e. Sharing with People in your Organisation - this is where you can get a link to share a file or folder with anyone who has an Office 365 login for your organisation. You can also see what it is like for the person who receives the e-mail and how they can access the shared file This is particularly useful where you want to share the file with someone outside of the organisation, but you only want that person to have access. Sharing with Specified People - this is where you can get a link to a file or folder, but that link will only work for the people that you specify. ![]() If the option is greyed out them you'll have to contact that SharePoint Administrator to ask if you can have it enabled. Your SharePoint administrator will have to have enabled anonymous sharing on your SharePoint site for this option to be available. Obviously this is the least secure method, in particular as that link will work for anyone that it might be forwarded on to. Below are step by step instructions for sharing files or folders from SharePoint or OneDrive to cover 3 different situations:Īnonymous sharing - this is where you can just get a link to a file or folder and send it to anyone, inside or outside of the organisation. Or it might be sharing a file with somebody who is outside of the organisation. That might just involve telling somebody who already has access to the files, that you have a new version that you would like them to look at. There may be times when you want to explicitly share a file or folder with someone, be that from SharePoint or, more likely for this scenario, from OneDrive.
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